Piping/Plumbing Administrator

Environmental Systems Inc. (ESI) is a family-owned MEP FP contractor with more than 50 years of experience delivering HVAC, plumbing, piping, electrical, and fire protection solutions throughout New England. We are committed to providing exceptional service, which starts with our exceptional employees.

Overview

ESI is seeking a highly organized Administrator to support our Piping & Plumbing division. This position plays a critical role in the day-to-day administration of commercial and industrial mechanical construction projects by providing administrative, documentation, and coordination support to Project Managers and field personnel.

Responsibilities

• Provide administrative support to Project Managers throughout the project lifecycle.
• Prepare, process, and maintain project documentation, including contracts, purchase orders, RFIs, submittals, change orders, invoices, and closeout documents.
• Coordinate permit applications, renewals, and approvals while ensuring compliance with local and state requirements.
• Track material orders, vendor deliveries, and procurement schedules.
• Organize and distribute project documents, drawings, specifications, and correspondence.
• Maintain accurate electronic and physical project files.
• Assist with preparing project schedules, meeting agendas, and meeting minutes.
• Coordinate communication between Project Managers, field teams, subcontractors, vendors, and customers.
• Support project closeout by compiling operation and maintenance manuals, warranties, as-built drawings, and other required documentation.
• Monitor project deadlines and assist with maintaining project status reports.
• Assist with payroll, timecards, certified payroll documentation, and other administrative tasks as needed.
• Perform additional administrative duties to support the successful execution of projects.

Qualifications

• High school diploma or GED required; associate degree or coursework in business administration, construction management, or a related field is preferred.
• Previous administrative experience in construction, mechanical contracting, or a related industry is preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Experience working with construction documentation such as submittals, RFIs, change orders, and purchase orders is a plus.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Experience with construction management software is a plus.
• Strong attention to detail, problem-solving skills, and the ability to work both independently and collaboratively.

This is a full-time, on-site position, that offers a competitive salary and benefits package including bonus opportunities, profit sharing, 401k, PTO, health insurance, and more.

Pay: $22.00 - $30.00 per hour

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person